Administration Assistant
GroundTruth Pty Limited

Location: Armidale NSW

Position Status: Full Time

 

About the Company:
GroundTruth is a specialist technical contractor based in Armidale NSW and Toowoomba QLD. We provide environmental drilling, surveying and remote data capture to regional, rural and remote Australia. We are a small independent business focused on providing our clients high quality workmanship.

To Apply
Please submit your application through our website. If you require further information, please call us on 1800 919 830.

Selection Criteria

The selection criteria are set out below. Applicants must address these in their responses. Applications that do not respond to the selection criteria may be automatically removed from the selection process.

  • Demonstrated exceptional abilities in time management and organisational skills, with a sound understanding of compliance to QA systems.
  • Demonstrated ability to work under pressure and an understanding of the requirement to be flexible with changing deadlines.
  • Demonstrated high level proficiency in computer use including Word and Excel and other suite programs in Microsoft Office, Internet and email software.
  • Excellent written and oral communication ability, and in particular, excellent telephone skills and ability to contend with diverse situations.
  • Demonstrated ability to quickly and accurately complete financial transactions and data entry (eg. raising purchase orders, petty cash reconciliation).
  • Demonstrated ability to learn on the job and show initiative in completing tasks.

Responsibilities and Duties

  • Provide a high level of customer service and effective communication with the public, leaving a positive image of the company.
  • Facilitate excellent communication within, and for the company including use of telephone, email, facsimile and photocopying; deal with requests and direct communications to appropriate staff for action.
  • Provide administrative support in the preparation of correspondence and documents, including formatting, presentation, mail merges and binding.
  • Arrange and facilitate travel logistics, and coordinate their changes.
  • Record keeping, data collation and data entry using the company databases and accounting software (Microsoft Dynamics, Great Plains) according to the company’s written procedures.
  • Raise purchase orders and procure materials, consumables and office supplies;
  • Coordinate the distribution of documents and packages as required.
  • Facilitate the company’s file management practices according to the written procedures.
  • Coordinate and minute meetings, as required.
  • Compliance and promotion of the company’s Quality Assurance and HSE systems.

Qualifications and Skills

  • A minimum of 12 months experience in administration, logistics, finance or business support.
  • A certificate or diploma in business administration, business management, finance or accounting would be advantageous.
  • This position requires the employee to hold a current open manual driving licence.